Calendar User Guide: Importing Events

Phorge Administrator and User Documentation (Application User Guides)

Importing events from other calendars.

Overview

You can import events into Phorge to other calendar applications or from .ics files. This document will guide you through how to import event data into Phorge.

When you import events from another application, they can not be edited in Phorge. Importing events allows you to share events or keep track of events from different sources, but does not let you edit events from other applications in Phorge.

Import Policies

When you import events, you select a visibility policy for the import. By default, imported events are only visible to you (the user importing them).

To share imported events with other users, make the import Visible To a wider set of users, like "All Users".

Importing .ics Files

.ics files contain information about events, usually either about a single event or an entire event calendar.

If you have an event or calendar in .ics format, you can import it into Phorge in two ways:

• Navigate to Calendar → Imports → Import Events → Import .ics File.
• Drag and drop the file onto a Calendar.

This will create a copy of the event in Phorge.

If you want to update an imported event later, just repeat this process. The event will be updated with the latest information.

Many applications send .ics files as email attachments. You can import these into Phorge.

.ics Files: Google Calendar

In Google Calendar, you can generate a .ics file for a calendar by clicking the dropdown menu next to the calendar and selecting Calendar Settings → Export Calendar → Export this calendar.

.ics Files: Calendar.app

In Calendar.app, you can generate an .ics file for a calendar by selecting the calendar, then selecting File → Export → Export... and saving the calendar as a .ics file.

You can also convert an individual event into an .ics file by dragging it from the calendar to your desktop (or any other folder).

When you import an event using an .ics file, Phorge can not automatically keep the event up to date. You'll need to repeat the process if there are changes to the event or calendar later, so Phorge can learn about the updates.

Importing .ics URIs

If you have a calendar in another application that supports publishing a .ics URI, you can subscribe to it in Phorge. This will import the entire calendar, and can be configured to automatically keep it up to date and in sync with the external calendar.

First, find the subscription URI for the calendar you want to import (see below for some guidance on popular calendar applications). Then, browse to Calendar → Imports → Import Events → Import .ics URI.

When you import a URI, you can choose to enable automatic updates. If you do, Phorge will periodically update the events it imports from this source. You can stop this later by turning off the automatic updates or disabling the import.

Privacy Note: When you import via URI, the URI often contains sensitive information (like a username, password, or secret key) which allows anyone who knows it to access private details about events. Anyone who can edit the import will also be able to view and edit the URI, so make sure you don't grant edit access to users who should not have access to the event details.

.ics URIs: Google Calendar

In Google Calendar, you can get the subscription URI for a calendar by selecting Calendar Settings from the dropdown next to the calendar, then copying the URL from the ICAL link under Private Address. This URI provides access to all event details, including private information.

You may need to adjust the sharing and visibility settings for the calendar before this option is available.

Alternatively, you can use the URI from the ICAL link under Calendar Address to access a more limited set of event details. You can configure which details are available by configuring how the calendar is shared.

.ics URIs: Calendar.app

Calendar.app does not support subscriptions via .ics URIs.

You can export a calendar as an .ics file by following the steps above, but Phorge can not automatically keep events imported in this way up to date.

Next Steps

Continue by:

• returning to the Calendar User Guide.